Concept Paper – Project Cycle Management Training

Introduction:

The PCM training aims to support good management practices and effective decision making throughout the project management cycle – from programming, through to identification, formulation, implementation, monitoring and evaluation.  The course aims to promote consistency and clarity of approach, while allowing for the operational flexibility required of a dynamic and diverse external assistance programme. 

The course aims to strengthen the capacities of the teams carrying out any other humanitarian programmes/projects to assess, plan, implement, monitor and evaluate any results-driven interventions. It provides tools to analyze problems and stakeholders, define objectives, determine activities and monitor interventions based on the populations needs.

PCM provides an overall analytical and decision making framework, which must nevertheless be complemented by the application of other specific ‘technical’ and ‘process’ tools.

Objective:

Ø      All the participants will be able to use the appropriate tools to completely manage and handle any humanitarian result-driven interventions at the end of the course.

Ø      All the participants will be able to get the complete knowledge of Assessment, Planning, Implementation, Monitoring and Evaluation at the end of the course.

No of Participants:

Ø      Maximum 25 participants

No of days:

Ø      Maximum 5 days. (Minimum 06 hours per day)

Methodology:

Ø      Lecture

Ø      Discussions

Ø      Group Activities

Ø      Role Play

Ø      Games

Ø      Case Study

Ø      Film

Language:

Ø      English

Ø      Tamil

Main Topics/subjects:

1.      Introduction

§         Objectives of PCM

§         Content

2.      Project Cycle Management

§         The project cycle

§         The project cycle management

§         PCM planning and managing tool

3.      Assessment

§         The Assessment Concept

§         The Assessment process

§         Before, during and after field visits

§         Assessment Techniques

4.      Project Design and Analysis tool

§         The analysis phase

§         The planning phase

4.      Activity and Resource Schedule

§         Activity and resource schedule

§         Preparing resource schedule

5.      Implementation

§         Project Management

§         Budget Management

§         Time Management

6.      Monitoring and Evaluation:

§         Measuring Result

§         Monitoring, Review and Evaluation

§         How to do monitoring?

§         How to review and evaluation?

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 References & Guides:

ü      The PCM concept – ICRC

ü     Project Cycle Management – ROOTS (Resourcing Organizations with Opportunities for Transformation and Sharing)

ü      PCM Training Hand Book – ECHO

ü      Measuring Result – ICRC

Concept Paper – Resource Management Training

Introduction:

Resource management is one of the key elements that influence in all the day-to-day activities. Henceforth, it is a vital subject to learn more about the management of the several resources especially in the journey of humanitarian aspects.

There are different kinds of resources that influence in our human endeavor. This course will elloborate all of them in the effective use of different aspects. The participants will learn about the natural and other resources that existing at the environment and be aware of using them in a very effective way. It also help the participants to manage the resources effectively and efficiently.

Objective:

Training: By the end of the workshop, participants will be able to

Ø      Describe the different kinds of resources that surrounded them in their environment.

Ø      Diverse of natural and unnatural resources and manage them properly and effectively.

Ø      Explain the need and usage of indoor and out door resources at their work.

Ø      Be sure of being pessimistic on the management of  the all possible and exisiting resources around them.

Ø      Identify values, gaps, and needs in the setting for prevention and response to waste of resources. 

No of Participants:

Ø      Maximum 25 participants

No of days:

Ø      Maximum 2 days. (Minimum 06 hours per day)

Methodology:

A variety of training methods are used in each of the modules. Methods include small group work, individual work, games, exercises, lecture, and large group discussions. Trainers should take care to avoid lengthy lecture or large group discussions, always remembering that individual participants learn through different methods. 

Language:

Ø      English

Ø      Tamil

 Training Outline

1.      Introduction to RESOURCES

2.      Introduction of key kinds of resources

§         Natural Resources

§         Unnatural Resources

3.      The need of resources and resource deployment

4.      The best strategy on utilizing

§         Indoor Resources

§         Our door Resources

5.      Managing resources and get effective use out of them

§         Natural Resources

§         Environmental Resources

§         Human made resources

6.      Manage the existing resources and producing resources

7.      Some of key resources influence the humanitarian work

§         Human resource

§         Other resources

8.      Resource Development

9.      Resource wastages

10.  Resource Recycling

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References & Guides:

ü      Effective Resource Management – UNESCO

ü      The Resource Management Guide – Institute for international resource management, Bankok.

Resource Management Module – Edexcel MBA (U

Concept Paper - Basic Techniques in Construction Training

Introduction:

The workshop combines data, exercises and practice in a mix designed for optimal achievement.

Participants deliver presentations that are power pointed and critiqued. They participate in exercises to prepare them with proper tools and techniques when undergoing any building constructions. The program allows for a lot of interaction and discussions among the participants as well as with the facilitator.

The Power Point Presentation, Practical exercises, case studies, activity games, films and eyes breaks will be exploited extensively during the course.

Medium

The training course is being conducted by PMC in two main languages based on the requirements.

Ø      English

Ø      Tamil

Duration of Course

There are two possible courses are available on the perspective of duration. However, a general course is designed for basically one day and the advance technical course needs more two days.

Course Outline

1. Construction of a Building
1. Preliminary Investigation
2. Preparation of Architectural Drawings
3. Preparation of Structural Drawings
4. Preparation of Bill of Quantities
5. Tender procedure
6. Construction 
7. Completion of project

2. Troubleshooting in construction of a Building 
1. Identifying the defects
2. Remedies of defects

3. Open discussion on the topics

Concept Paper - Leadership & Team Building Training

Introduction

Good leaders have always been expected to be able to solve new problems, capitalize on new opportunities and navigate through the ever-changing landscape of business. Leadership is a complex process by which the leader influences others to perform and achieve. The leadership attributes – belief, values, ethics, character, knowledge, and skills are all traits, which can be learned. This course provides the basis for understanding what leadership is and what leaders do to be successful.

We help leaders and teams to reflect on and find real solutions to their business and career issues. Through innovative simulations & engaging facilitation, we create positive intervening experiences, which break down barriers and provide unique leadership and team development opportunities and outcomes.

Course Benefits

At the end of this 3-day workshop, the participants will be able to:

v     Define what leadership and team building are and how it is applied at all levels of organizational management

v     Understand the basics of leadership and motivation

v     Determine what is necessary to lead teams and organizations, and how to integrate this with business management

v     Develop skills in communicating, influencing and negotiating with peers, subordinates and senior managers in order manage a very good team.

v     Become adept at assessing leadership traits and qualities in ourselves and others

v     Learn how to develop leadership in ourselves and in teams.

v     Appreciate the importance of organization culture and the leader’s role in establishing a satisfactory team.

v     Understand key success factors (KSFs) for successful rollout of Management of Change in dynamic organizations

Who Should Attend

This course is suitable for Team Leaders, Project Managers, Project Staff, Volunteers, Team Members and anyone else who are or will be part of a working team.

Method of Delivery

Participants will work in small groups throughout the course to apply the learning to real issues and leadership & team building challenges. The Power Point Presentation, Practical exercises, case studies, activity games, films and eyes breaks will be used extensively during the course.

No of Participants:

Ø      Maximum 35 participants

No of days:

Ø      2-3 days

Language:

Ø      English

Ø      Tamil

Leadership & Team Building - Course Outline

1.      Introduction & Objectives

2.      Leadership – Role, Skills and Styles

Ø      Definition and the Leadership Grid

Ø      Collaborative leadership

Ø      Transitional leadership

Ø      Visionary leadership

Ø      Situational leadership

3.      Leadership and Communication

Ø      Basics of effective Communication

Ø      Barriers to communications

Ø      Verbal & non-verbal communication

Ø      The art of listening

Ø      Conducting effective meetings

4.      Leadership and Problem-Solving

Ø      Problem solving steps

Ø      Identifying the problem

Ø      Techniques for developing alternatives

Ø      Getting consensus

Ø      The leader as a problem solver

5.      Leadership and Management

Ø      Authority Vs. Responsibility

Ø      Delegation and Acceptance

Ø      Roles and relationships

Ø      The manager as a leader

Ø      Being a leader: Bridging the gap

6.      Leadership and Coaching

Ø      The coaching cycle

Ø      Pre-requisites for coaching & mentoring

Ø      Coaching for performance

Ø      The Leader’s role in coaching

Ø      Managing people issues

7.      Leadership and Motivation

Ø      Principles of motivation

Ø      Motivation theories and their application

Ø      Motivation through goal setting

Ø      Guidelines for setting SMART goals

Ø      Self actualization in the team

8.      Leadership and Decision-making

Ø      Common Pitfalls in Decision-making

Ø      Thinking and Decision-making processes

9.      Leadership and Ethics

Ø      Character and integrity

Ø      Ethics and Values

Ø      Building excellence

Ø      Emotional intelligence

Ø      Influencing team/organizational culture

10.  Defining Success

Ø      What is a team?

Ø      Factors for success

11.  Types of Teams

Ø      The traditional team

Ø      Self-Direct teams

Ø      E-Teams

12.  The First Stage of Team Development - Forming

Ø      The Hallmarks of this stage

Ø      What to do as a leader

13.  The Second Stage of Team Development - Storming

Ø      The Hallmarks of this stage

Ø      What to do as a leader

14.  The Third Stage of Team Development - Norming

Ø      The hallmarks of this stage

Ø      What to do as a leader

15.  The Fourth Stage of Team Development - Performing

Ø      The Hallmarks of this stage

Ø      What to do as a leader

Ø      And the Final Stage of every team - Adjourning

16.  Team Building Activities

Ø      The benefits and disadvantages

Ø      Team building activities that won't make people cringe

Ø      Choosing a location for team building

17.  Making the Most of Team Meetings

Ø      Setting the time and place

Ø      Try the 50-Minute meeting

Ø      Using celebrations of all sizes

18.  Solving Problems as a Team

Ø      The Six Thinking Hats  

Ø      Encouraging brainstorming

Ø      Building consensus

19.  Encouraging Teamwork

Ø      Some things to do

Ø      Some things to avoid

Ø      Some things to consider

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References and Guide:

Leadership & Team building – Colin Powell

Participatory Leadership – Dale Verstegen

Principles of Unit Leadership – ASME, Gary L. Hickman